Virtual collaboration during the crisis is a must
Virtual collaboration or collaboration is the buzzword of the hour. But how does it work? And does everyone know what it is exactly. Are there rules for telcos? Is it a must?
Marketoonist brings a sequence to thought again. It doesn’t always have to be a hoot. Sometimes it’s just the thought process.
What could be rules for efficient meetings:
- distribute the agenda well in advance.
- moderator and minute-taker are two persons
- announcement at the beginning that there are a few rules to follow. FOR EXAMPLE…
- let excuses,
- speak clearly and slowly,
- You don’t talk, you mute your mic…
- keep your sentences as short as possible and keep it short.
- give a signal to the others that you are finished or give the right to speak back to the moderator or address someone directly.
- request the right to speak via the chat function
- the moderator repeatedly summarizes what has been said, thereby giving the meeting a structure and setting a milestone.
- if it is allowed or accepted, make a recording.
- however, a maximum of 10 participants, 6 or 7 would be ideal.
- headset with good microphone is a must
- use a professional provider or a tested web conferencing tool
- at the end, summarize the most important things again and distribute tasks including appointments.
Here are two more tips from the Marketoonist:
“As soon as one or two attendees ‘dial in’ to any meeting, productivity starts to suffer … Attendees often interpret virtual meetings as a license to multi-task. Meeting organizers tend to be less careful with the purpose and design of the conversation. And it’s not uncommon for one or two attendees to dominate the discussion while others sit back and ‘tune out.’”
“The MO is the meeting owner, who’s responsible for ensuring that the meeting has a clear agenda, that it starts and ends on time, and that all attendees are given an equal say. The JO – or joyful observer – is assigned to help the meeting run crisply and to encourage broad participation.”
Source: https://marketoonist.com/2020/03/collaboration-2.html Status 16.03.2020
Note: This is a machine translation. It is neither 100% complete nor 100% correct. We can therefore not guarantee the result.